Fair Campaign Practices Act
Fair campaign practices
Believing that integrity and openness in the political process promotes confidence in government, protects the electoral process and earns citizens’ trust, all reports and filings are a matter of public record.
Prior to a candidate or issue committee accepting any contributions or making any expenditures, they must first register as a committee. Formation of a committee requires a separate bank account to be established in the name of the committee.
Report of contributions and expenditures
Candidate and Issue Committees must file reports of contributions and expenditures based on the election calendar deadlines by 5 p.m. to the Town Clerk.
- Reporting is required even if no contributions were received or no expenditures were made.
- All contributions, contributions in-kind, or loans must be reported, with the name and address of each person (Contributions in-kind include personal services, office space, or any gift or loan of real or personal property other than money for which no compensation is paid)
- All expenditures must be reported with copies of receipts for all single expenditures exceeding $100.
- Issue Committees are not required to submit contribution or expenditure reports until they have accepted or made contributions or expenditures in excess of $2,500 to support or oppose any ballot issue or ballot question. (CRMC 2.01.510)
- A termination report can be filed when there is zero balance with no outstanding obligations - Use Committee Report of Contributions and Expenditures and check the box for Termination Report.
- Unexpended funds may be:
- donated to a charitable organization recognized by the Internal Revenue Service under Section 501(c)(3) of the Internal Revenue Code or
- returned to the contributors.
Filing due dates
Reports of contributions and expenditures are to be filed with the Town Clerk not later than the close of business on the due dates with a reporting period ending 5 days prior to the due date. Due dates for the Nov. 3, 2020 election are as follows:
- 32 days prior to election (Friday, Oct. 1, reporting period ending Sept. 27)
- 21 days prior to election (Tuesday, Oct. 13, reporting period Sept. 28-Oct. 8)
- 11 days prior to election (Friday, Oct. 23, reporting period Oct. 9-18)
- Friday prior to election (Friday, Oct. 30, reporting period Oct. 19-25)
- 15 days after election (Wednesday, Nov. 18, reporting period Oct. 26-Nov. 13)
- Quarterly thereafter
Quarterly filing due dates
After the election and until a termination report is filed, quarterly reporting is required for any open issue or candidate committees with reporting periods ending 5 days prior to the due date as follows:
- Jan. 1 (Reporting Sept. 27-Dec. 27)
- April 1 (Reporting Dec. 28-March 27)
- July 1 (Reporting March 28-June 26)
- Oct. 1 (Reporting June 27-Sept. 26)
If the reporting day is on a weekend or a legal holiday, the report shall be filed by the close of the next business day. The reporting period closes five calendar days prior to the date the report is due.
Learn about the Fair Campaign Practices Act.